Senior Office Assistant

ABOUT FC AFRICAFC Africa, formerly First Consult, is a regional advisory, investment, and development platform operating across East Africa. Founded in 2006, FC Africa, through its integrated model, works with governments, development partners, and private sector institutions to support enterprise growth, workforce development, and economic transformation.ABOUT MESOBFC Africa has strategic partnership with FDRE MESOB Service. Through its partnership with FDRE MESOB Service, FC Africa is hiring for these positions on behalf of FDRE MESOB ServiceFDRE MESOB Service, is a government-led one-stop service platform that integrates multiple public services into a single digital and physical hub, enabling citizens and businesses to access government services more efficiently, conveniently, and transparently.POSITION SUMMARYThe Senior Office Assistant provides high-level administrative and operational support to the CEO and Deputy CEO. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced executive environment. The ideal candidate acts as a key point of coordination, ensuring the smooth day-to-day functioning of the executive office.KEY RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:Executive SupportManage complex calendars, appointments, and scheduling for the CEO and Deputy CEOCoordinate meetings, including agendas, minutes, and follow-upsHandle confidential correspondence, reports, and documents with discretionScreen and prioritize emails, calls, and requestsManage complex calendars, appointments, and scheduling for the CEO and Deputy CEOManage complex calendars, appointments, and scheduling for the CEO and Deputy CEOCoordinate meetings, including agendas, minutes, and follow-upsCoordinate meetings, including agendas, minutes, and follow-upsHandle confidential correspondence, reports, and documents with discretionHandle confidential correspondence, reports, and documents with discretionScreen and prioritize emails, calls, and requestsScreen and prioritize emails, calls, and requestsOffice CoordinationEnsure efficient day-to-day operations of the executive officeOrganize travel arrangements, itineraries, and expense reportsMaintain filing systems (digital and physical) for easy access and complianceEnsure efficient day-to-day operations of the executive officeEnsure efficient day-to-day operations of the executive officeOrganize travel arrangements, itineraries, and expense reportsOrganize travel arrangements, itineraries, and expense reportsMaintain filing systems (digital and physical) for easy access and complianceMaintain filing systems (digital and physical) for easy access and complianceCommunication & LiaisonServe as the first point of contact for the executive officeDraft professional communications, presentations, and reportsCoordinate executive-level meetings, events, and visitsServe as the first point of contact for the executive officeServe as the first point of contact for the executive officeDraft professional communications, presentations, and reportsDraft professional communications, presentations, and reportsCoordinate executive-level meetings, events, and visitsCoordinate executive-level meetings, events, and visitsProject & Task ManagementTrack key projects and deadlines on behalf of executivesAssist in preparing briefing materials and reports for strategic meetingsFollow up on action items to ensure timely completionTrack key projects and deadlines on behalf of executivesTrack key projects and deadlines on behalf of executivesAssist in preparing briefing materials and reports for strategic meetingsAssist in preparing briefing materials and reports for strategic meetingsFollow up on action items to ensure timely completionFollow up on action items to ensure timely completionConfidentiality & ProfessionalismHandle sensitive information with the highest level of integrityMaintain professionalism in all interactions, internally and externallyHandle sensitive information with the highest level of integrityHandle sensitive information with the highest level of integrityMaintain professionalism in all interactions, internally and externallyMaintain professionalism in all interactions, internally and externally

ABOUT FC AFRICA FC Africa, formerly First Consult, is a regional advisory, investment, and development platform operating across East Africa. Founded in 2006, FC Africa, through its integrated model, works with governments, development partners, and private sector institutions to support enterprise growth, workforce development, and economic transformation. ABOUT MESOB FC Africa has strategic partnership with FDRE MESOB Service. Through its partnership with FDRE MESOB Service, FC Africa is hiring for these positions on behalf of FDRE MESOB Service FDRE MESOB Service , is a government-led one-stop service platform that integrates multiple public services into a single digital and physical hub, enabling citizens and businesses to access government services more efficiently, conveniently, and transparently. POSITION SUMMARY The Senior Office Assistant provides high-level administrative and operational support to the CEO and Deputy CEO. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced executive environment. The ideal candidate acts as a key point of coordination, ensuring the smooth day-to-day functioning of the executive office. KEY RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: Executive Support Manage complex calendars, appointments, and scheduling for the CEO and Deputy CEO Coordinate meetings, including agendas, minutes, and follow-ups Handle confidential correspondence, reports, and documents with discretion Screen and prioritize emails, calls, and requests Office Coordination Ensure efficient day-to-day operations of the executive office Organize travel arrangements, itineraries, and expense reports Maintain filing systems (digital and physical) for easy access and compliance Communication & Liaison Serve as the first point of contact for the executive office Draft professional communications, presentations, and reports Coordinate executive-level meetings, events, and visits Project & Task Management Track key projects and deadlines on behalf of executives Assist in preparing briefing materials and reports for strategic meetings Follow up on action items to ensure timely completion Confidentiality & Professionalism Handle sensitive information with the highest level of integrity Maintain professionalism in all interactions, internally and externally